Schools often assume covering multiple sports and squads properly means losing a full day of classes. With the right planning, it doesn’t have to.
Group by location, not just by sport
Squads that train or play on the same oval, court or field can usually be scheduled back to back, cutting down on setup and pack-up time between groups — a bigger time saver than most schools expect.
Set a per-squad time budget
A clear per-team time allocation, communicated to team managers in advance, keeps the whole day moving. Most squads can be through individual portraits and a team photograph inside 10-15 minutes with a well-run schedule.
Use a staging area
A holding area near the shoot location where the next squad waits and gets briefed while the current squad is being photographed removes the biggest source of delay: waiting for the next group to physically arrive.
Split larger schools across a block, not one day
For schools with a large number of sports and squads, splitting coverage across a couple of half-days — rather than trying to force everything into one session — usually produces a smoother day and better results than rushing.
Plan representative teams separately
Representative and interschool teams often play outside the normal timetable. Treating them as a short follow-up visit, rather than trying to fit them into the main school day, is usually the more realistic approach.
